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Section 1: Code of Conduct

The Mandalorian Mercs (MMCC) recognizes that its costumes represent characters from the STAR WARS™ films and as such, costume-wearers carry the responsibility of portraying these characters professionally and tastefully while in public. For these reasons, all members are prohibited from acting in a manner disrespectful towards the image they are portraying, towards fellow club members, or towards the public at large while in costume at any event where the MMCC, its Clans, Strongholds and members are official participants.

Regardless of tier, membership in the MMCC is a privilege granted by this private organization, not a social or legal right. By becoming a member of this club you agree to, adhere to and defer to the rules set out by Council at International level and Clan leaders set at local level without exception or excuse.

The MMCC maintains that part of the fun of trooping is to be able to do so in reasonable safety. It is the intention of the MMCC to provide an outline of behavior wherein it has a Code of Conduct for the safety and security of its members. Violations of the Code of Conduct listed below in item 5a as determined by a hearing or other incontrovertible evidence will result in immediate termination of membership.

The policy encompasses those behaviors thought by society to be violent, illegal, or anti-social in nature. It is not the intent of the MMCC to abridge the standard rights or practices of the individual member, but rather to protect all members from the defined behavior of any member engaging in such behavior. In any event, common sense must prevail.

There are, however, other behaviors that do not require such extreme actions. It is the intent of the MMCC to reduce the number of cases requiring removal from the club where other less extreme actions can and will suffice.

1. Levels of infraction

1.1. Disciplinary offences or infractions are given 3 levels of severity, with level 1 being classed as a strong warning to level 3 being the most serious and potentially the member being removed from the club.

1.2. If you receive any form of leveled infraction, then you are no longer classed as “in good standing”. This means that, while the infraction is on your record, you cannot apply for club or clan leadership positions. The PR Team also reserve the right to exclude members without “in good standing” status in public material and promotions.

1.3. Officers and Council have the ability to punish members with verbal warnings which can also accrue a small punishment, but not affect their “in good standing” status.

1.4. Levels are progressive: If you have already received a level 1 infraction previously then you will be awarded a level 2 infraction, regardless of whether you committed another level 1 infraction. In the cases of progression to level 3 offences the Alor will decide if progression occurs, based upon the final evidence given to them. Progression to level 3 may involve a Council Hearing or a Tribunal.

1.5. If an Official member has to answer to more than one infraction, they will be subject to a Council Hearing or Tribunal. Other tiered members do not have the right to a Hearing or Tribunal and it is up to the deciding authority how the final level of infraction is determined.

1.6. In general, levels of infraction are held on a member’s record for one (1) year AFTER any forum, membership or trooping punishment has been served. However, the Alor reserves the right to increase or lessen this period, depending on circumstances. You will be notified of the Alor’s decision and why. Once this period has been reached you will be “in good standing” and will be able to apply for club or clan leadership positions.

1.7 Unless you have very good evidence that a Council member is lying, the Alor will take their word that the offence took place.

1.8. To allow members to scale levels of punishments an example, but not a definitive or exclusive, list of leveled punishments is provided below:

Warnings (These do not affect “In good standing” status).

Verbal admonishment.
One (1) day to One (1) Week forum ban.
One (1) single event trooping ban.

Level 1.

One (1) week – Six (6) month probation (six (6) months without “in good standing” status).
One (1) year probation (One (1) year without “in good standing” status).
One to four (1-4) event trooping ban, with or without probation (after which one (1) year without “in good standing” status).
One to four (1-4) month trooping and/or forum suspension (after which one (1) year without “in good standing” status).

Level 2.

One to six (1-6) event trooping ban (after which one (1) year without “in good standing” status).
One to six (1-6) month trooping and/or forum suspension (after which one (1) year without “in good standing” status).
One (1) Year trooping and/or forum suspension (after which one (1) year without “in good standing” status).

Level 3

One (1) Year trooping and/or forum suspension (after which one (1) year without “in good standing” status).
Two (2) year trooping and/or forum suspension (after which one (1) year without “in good standing” status).
Permanent ban from duty. For example: permanent ban from officer’s roles, merchandising, selling items in the trading station, etc.
Dar’manda (permanent forum ban).

2. Disciplinary offences (Warnings, level 1 and level 2 infractions ONLY)

A Disciplinary infraction is an infraction given to members without need for trial. These are usually reserved for single offences when the Officer has witnessed an infraction personally or has been given enough evidence to make a firm decision. The focus is on the Clan Officer making the decisions and the Alor working in consultation only.

Any clan officer or Council member MUST consult the Alor before bringing any Disciplinary charges to any member.

2.1. Mandalore, the Alor, members of the Council and clan officers are able to give any member a single disciplinary infraction.

2.2. The Tech Officer controls Forum Disciplinary measures. The Mandalorian Mercs forum has an independent set of rules which govern behavior online and is entirely moderated and governed by the Tech Officer. Forum infractions are not subject to Hearing or Tribunal, regardless of tier.

2.3. In the case of warnings: The Officer/Council member applying the disciplinary punishment has the option of giving a member a verbal warning about behavior as opposed to any leveled punishment. This should still be reported to the Alor, but does not need consultation. If any punishment, such as an event or forum ban is to be applied in tandem with the warning, then the Alor should be consulted. In the case of forum bans, the Tech Officer and the Alor should be consulted.

2.4. All Disciplinary measures must be given by the charging officer through the Mandalorian Mercs private messaging system, ensuring that the member is aware of their infraction, the level of punishment and the period. This should include all officers within the clan and reported to the Alor with offence, level of punishment and period. The Alor will provide an emailed notice of disciplinary actions to confirm all the information.

2.5. The Alor reserves the right to alter Disciplinary punishments, based on the evidence presented.

2.6. As the Alor monitors the process to ensure fairness in the disciplinary process, regardless of membership, members do not have a right to trial.

2.7. Members who wish to appeal the decision should contact the Alor via the Mandalorian Mercs private messaging system.

2.8 If a member is accused of more than one disciplinary incident or the incident means an increase of level from level 2 to level 3, please contact the Alor for advice, as this may mean the Alor needs to take control of the disciplinary measure.

3. Tribunals and Hearings. (Multiple and potential level 3 infractions).

In the case of:

1. A level 3 offence being weighed against an Official member.
2. There being multiple infractions levied against a member.
3. An Official member has been granted the option to go to trial by the Alor.

The member must decide whether they wish to have a trial by their peers or a Council hearing.

Please note: Any tier other than Official Member do NOT have the right to trial, they can find their membership terminated by the Alor or the Tech Officer (in the case of forum infractions) upon their decision that enough evidence merits termination.

3.1. All clan disciplinary options must be exhausted first before a tribunal or hearing takes place.

3.2. The member must inform the Alor whether they wish to be trialed by their peers or ask the Council to hear their case within 7 days of being notified that they face a trial or hearing. If a decision has not been given within that timeframe, the Alor will assume a Council Hearing.

3.3. Gag orders may be given by the Alor at any time to any member. When under a gag order the member must not speak to anyone regarding the trial or acknowledge communications from anyone other than the Alor or the Judicial Officer during the process. Breach of a gag order can lead to severe disciplinary penalties.

3.4. Any attempts to harass, bully, intimidate or attempt any means to affect or bias the testimony of witnesses asked to testify will be met with the harshest of punishments from the Alor. The Alor and the Judicial Officer will decide if names will be mentioned publicly in the trial. Any attempts to delay or scupper the process will result in the trial continuing regardless.

3.5. In extreme situations when a major infraction with legal repercussions has been committed, over-whelming and incontrovertible evidence proving guilt is presented, then the offending member has waived right to Council Hearing and may be immediately placed in Dar’manda status by the Mandalore.

3.6. At no time should the Judicial Officer be contacted by any party other than the Alor or Mandalore regarding any trial unless the Judicial Officer has directly spoken to you, the Judicial Officer’s impartiality must be upheld.

3.7 A defendant must choose a representative who is an Official member in good standing to speak on their behalf during tribunals or hearings. The tribunal/hearing is expected to deal with facts without emotion, outburst or personal accusation. The representative answers on behalf of the accused member to ensure that calm and measured responses are given by the defense.

3a Council Hearing.

3.8. All evidence, depositions and testimonies are placed into a private area by the Judicial Officer and the defendant and their chosen representative are given access to the area. The Judicial Officer will speak with the defendant and representative to ensure that all of their evidence and testimonies are in the information packet.

3.9. Council is given one (1) week to read through the evidence. Further time may be given by the Judicial Officer should it be requested by any member of the Council.

3.10. After evidence is read, Council may ask questions of the defendant or request to clarify points with witnesses.

3.11. Once all Council members are satisfied, they will converge to discuss the evidence and discuss an appropriate punishment that is sympathetic to the evidence provided.

3.12. The Council is authorized to give the defendant choices in regards to punishment and have the ability to tailor and modify existing punishments to suit the circumstances. This is particularly useful if a member has mitigating circumstances that the Council can take into account, as opposed to the strict system given in tribunal by peer.

3.13. If a member is found guilty of multiple offences during the same trial, the Council will place their recommendations of final punishment to the Alor, who will decide the final punishment under the supervision of the Judicial Officer.

3.14. If the member is found innocent by the Council, the offences will be wiped from the record, the member’s official status and positions of responsibility will be restored. The member will be considered as “in good standing”.

3.15. Appeal requests must be given to the Judicial Officer and the Mandalore in writing using the Mandalorian Mercs private messaging system or by email if a member is banned.

3.16. Decisions made by Mandalore during the appeal process are final.

3b Tribunals (Trial by peer).

3.17. Upon the member’s decision to face a trial by peer, the Judicial Officer will open a tribunal space and invite the Alor to post all of the information given. The Alor will act as the prosecutor. The Defender and their chosen representative will be allowed access to the tribunal space once all information is ready. Council may sit in on the tribunal, but will not interfere with the process.

3.18. The Tech Officer will use a random system to pick three (3) Official members of the Mandalorian Mercs Costume Club to act as peers and six (6) backup members.

3.19. Both the Defense and the Alor have one chance each to petition the Judicial Officer to strike any or all peer members on the grounds of potential bias. Should they convince the Judicial Officer that the member(s) may be biased in any way, then the next peer(s) in line will replace the removed peer(s). Defence will be given the first option to request removal of peers by the Judicial Officer.

3.20. Once final selection has been agreed, Peers are given one (1) week to read through the evidence. Further time may be given by the Judicial Officer, should it be requested by any peer member.

3.21. After evidence is read, Peers may ask questions of the defendant or request to clarify points with witnesses via the Alor.

3.22. Once peers are satisfied, they will converge to discuss the evidence and vote upon the following:

Guilty.

Innocent.

3.23. If the member is found guilty then the peers should decide punishment based on the following criteria:

For first offenses:
Exonerate.
6 month probation.
1year probation.
6 Month suspension.
1 Year suspension.
2 year suspension.

For second offenses:
Exonerate.
1 Year suspension.
2 year suspension.
Discharge (Dar’manda).

For third offenses:
Discharge (Dar’manda).

3.24. If a member is found guilty of multiple offences during the same trial, peers will place their recommendations of final punishment privately to the Mandalore, who will decide the final punishment under the supervision of the Judicial Officer.

3.25. If the Peers cannot reach a consensus upon a suitable punishment, the Judicial Officer will review and decide upon the punishment based upon the criteria set out in 3.23.

3.26. If the member is found innocent by the tribunal, the offences will be wiped from the record, the member’s official status and positions of responsibility will be restored. The member will be considered as “in good standing”.

3.27. Appeal requests must be given to the Judicial Officer and the Mandalore in writing using the Mandalorian Mercs private messaging system or by email if the member received a ban.

3.28. Upon receipt of appeal, the Council will look through the notes of the tribunal and decide upon any appeal. The Council’s decision is final.

4. Legal issues.

4.1. If a member finds themselves caught up with private legal issues outside of the Mandalorian Mercs, they are expected to give up any clan leadership position to ensure that the clan has an officer who can concentrate on their role.

4.2. In order to protect the MMCC and its membership from involvement in real-world legal proceedings, the MMCC will not be involved in any legal action between or involving members and may take action necessary to protect the safety of the MMCC and its membership. Any such actions will be at the discretion of the Alor with the consent of the Mandalore and may include placing members on temporary Administrative Leave and suspending Hearings and Special Tribunals until such real-world legal proceedings are complete.

4.3. Administrative leave will be the functional equivalent of “Retired Status” and will end when the member has finished their involvement in the legal proceedings. Once returned to active status, the member will have six months grace period to troop if they wish to remain on active status.

4.4. The use of Administrative Leave is not intended to impact a member’s status negatively or permanently and is only meant to be used as a temporary action to protect the MMCC and its membership from undue involvement in legal proceedings.

4.5. Should any member make legal threats to the club, it will be taken with the utmost seriousness, up to and including removal of the member from the club by the Mandalore.

5. Examples of Infractions.

All infractions listed are examples only and should not be considered comprehensive. Potential infractions are not limited to the examples listed here. In all cases Council is considered expert in determining whether an action is considered an infraction. The Alor reserves the final say.

5a Mandalorian Costume Club Core principle infractions.

5.1. Breach of MMCC core principles are defined as level 3 offences, these are:

1. Violent, threatening, or unwanted sexual acts against a member of the MMCC, or member of the public while representing the MMCC.

Examples include, but are not limited to:

Physically striking another MMCC member or member of the public with the intent to cause bodily harm with or without cause, unless defending oneself from a violent attack.
Threatening harm against the person or property of an individual in person or via phone/voice mail, forum, electronic social media or in writing. (Threats must be direct and unmistakable to the average person).
Unwanted Sexual advances or sexual acts engaged with a MMCC member or member of the public.
Cease and Desist orders or other legal action or documents issued by a member’s attorney due to justified and properly documented disciplinary action by the Clan Alor’ad, Alor, or Mandalore.
The carrying of real life weapons (of any kind, including self made metal edged or pointed blades, regardless of law) or any toy weapons that have not had their projectile function removed.

2. Trooping under the influence of an illegal substance.

Examples include, but are not limited to:

Arriving to a troop under the influence of an Illegal substance.
Use, distribution, or administration of an illegal substance during an MMCC event.

3. Violent or sexual acts against children.

Examples include, but are not limited to:

Physically striking a member of the public under the age of consent intentionally.
Sexual advances or sexual acts engaged with a member of the public under the age of consent.

4. Embezzlement of funds intended for charitable donation.

While the MMCC’s official policy is that all funds intended for charity must be either submitted by the donor directly, to the charity of choice, or submitted by a Clan, Stronghold or representative of the MMCC to Little Warrior International; it has been concluded that in some rare occasions money will be given directly to a representative of the MMCC.

Embezzlement is defined as:

Failing to ensure that funds are submitted to the receiving charity within a reasonable period of time following the event.
Failing to ensure that funds are submitted to the receiving charity.
Spending funds intended for charitable donations on personal or group expenses. Including but not limited to: patches, coins, cards, and personal expenses (including, but not limited to any expense which can be viewed as a “living expense.”)

5. Theft, fraud, and scams pertaining to items bought and sold over the MMCC website.

While it is the official policy of the MMCC not to police the trading behavior of individuals trading on the MMCC forum, MMCC will act to protect its membership and aid in the recovery of funds and items if possible. However, by using the MMCC trading station you do so at your own risk. MMCC will not accept responsibility for any loss, theft or scam.

6. Undisclosed criminal history, which involve the following types of criminal history:

Felony drug offenses.
Sex offender registry entry.
Felony embezzlement or theft.
Felony violent crimes.

5.2. Undisclosed criminal history will result in a mandatory termination of membership upon presentation of incontrovertible proof of criminal history. Termination of membership for an undisclosed criminal history falls exclusively to the Alor with the mutual consent of the Mandalore. An e-mail must be sent to the Clan Alor’ad if this clause applies to a member of his or her Clan or Stronghold. Termination of said member must occur within a reasonable time frame upon discovery and confirmation.

5b Lucasfilm Limited Core principles.

5.3. Mandalorian Mercs see the relationship with Lucasfilm Limited as paramount. Lucasfilm have requested that the MMCC follow their guidelines in regards to trooping. Members found breaching these core values will be subject to disciplinary, Hearing or Tribunal, depending on the severity of the infraction.

5.4. These principles include:

1. Promotion of vices, such as drinking or smoking while in kit.

Examples include, but are not limited to:

Arriving to or trooping while intoxicated with alcohol, regardless of amount. (Level 3).
Drinking alcohol in kit while in public and not at a private party or venue. (Level 3).
Smoking in public (including vaping) while in kit, without attempting to move away from the public eye. (Level 3).
Promoting vices in kit through lack of care and attention (Level 1-2).

2. Promotion of gore and horror while in kit.

Examples include, but are not limited to:

Attending an event in a bloody or gory kit that is not a private party or venue (level 1-2).
Misrepresenting the MMCC by photoshopping pictures intended for public viewing with gore or blood (level 1-2).

3. Not taking children into account while in kit..

Members should take great care to ensure that adult or inappropriate behavior is not seen by children while in a Star Wars environment. MMCC members are expected to lead by example when dealing with children.

Examples include, but are not limited to:

Loud swearing or inappropriate behavior in front of families with children (level 1-2).
Discussion of inappropriate topics with or in front of children (level 1-2)
Purposefully terrifying children. (level 1-2).

4. Illegal activities and promoting illegal activities.

Examples include, but are not limited to:

Promoting mail or tax fraud through international postage.(Level 1-2).
Any activities already mentioned within this document. (levels 1-3).

5c Conduct Unbecoming.

5.5. Conduct Unbecoming is an infraction where a member acts in a way that contradicts the “Spirit of the Mercs”, decency, morality or any situation where a mature adult should behave with decency and respect for their fellow Merc members and the public at large. The level of infraction can vary depending upon the severity of the offence.

Examples include, but are not limited to.

Bullying of any sort. (Level 1-3).
Purposefully and maliciously smearing the MMCC or any other Costume club’s name, ethics, club rules or decisions while representing the MMCC. (Level 1-2).
Intentionally ignoring or covering up breaches of club rules by other members (level 1-3).
Falsifying evidence or testimony during an MMCC investigation (Level 3).
Purposefully preventing other members from trooping or being involved in clan events. (Level 1-2).
Breaching a gag order (Level 1-3).

5d Lesser Offenses (Level 1 and 2 violations)

5.6. MMCC members are expected to treat each other, our event sponsors, the public, and Lucasfilm Ltd. with common sense and respect. Examples of inappropriate behavior that may result in disciplinary action include, but are not limited to, the following:

Harassment of fellow members.
Merchandise and branding infractions.
Abuse or violation of message board privileges.
Inappropriate behavior during trooping or unit events.
Inappropriate contact with an event host, sponsor, or Lucasfilm Limited.
Misrepresentation of a Clan, Stronghold or the MMCC.
Inappropriate public actions towards other costuming organizations.

6. Dispute Resolution

6.1. Alternative dispute resolution is used when a disagreement arises between two or more members that could escalate into a Codex violation. Alor, Mandalore, or Command Council may recommend moderated mediation. All parties involved must agree to actively participate in good faith in the process in order for Alternative Dispute Resolution to be effective.

6.2. The Member(s) or Clan Alor’ad must submit a request for a private forum discussion area in writing to the Alor.

6.3. The Alor and/or Mandalore will monitor and moderate all discussions occurring in a private forum discussion area on the MMCC Forum.

6.4. Members are free to discuss their issues without prejudice and should be considered thus.

6.5. The Alor and Mandalore (with Command Council advisement) will provide methods to enable resolution.

6.6. Resolution may be:

Mutual agreement of the parties involved.

An arbitrated settlement proposed by the Alor and Mandalore, and accepted by the Members involved in the dispute.

6.7. Failing Alternative Dispute Resolution, the command staff or the affected member may request a disciplinary hearing only after all other avenues have been exhausted.

6.8. The following should be taken into account:

All disciplinary actions taken by the Clan Alor’ad must have the approval of and notification provided to the Alor.
The Alor and Mandalore must be made aware of any appeal in writing.
All hearings and alternative dispute resolution meetings must take place on the MMCC Forums in a private forum area sectioned off for such purposes.
Any member may appeal disciplinary actions at the local level to the Alor.

7. Social Media

While the club takes a relaxed view about what our members post on their personal pages, there are some exceptions when the club will take what was said on social media into account. Members should see these exceptions in comparison to how companies would vet their employee’s external behavior.

7.1. The following exceptions are examples and further exceptions are not exclusive or limited to these examples:

1. If a member of this club uses social media to circumvent our forum policies, such as bullying, harassing or sexually pestering another member of the club.

2. A member identifies themselves as a member of the club (such as a fan page) and breaks any of the MMCC club rules, edicts or examples stated in section 5.

3. A member or Clan/Stronghold may be asked by the Alor to remove any items that may affect the reputation of the Mandalorian Mercs Costume Club or is in breach of our Code of Conduct or MMCC rules. Refusal to comply may result in termination of membership to distance the club from the offending post, comment or blog.

7.2. It is not the policy of the club to proactively seek out issues on Social Media or communications external to the MMCC forums. However, the club will act upon any evidence or information that is brought to the Council’s attention. Members are reminded that any authority asking for compliance with MMCC rules are doing so based on the rules and regulations of this club and should be treated with seriousness and respect. Abuse will not be tolerated.

7.3 Evidence from Social media, including private messages and screenshots of behaviour may be used as evidence in any disciplinary, hearing or tribunal.

8. Mandalore’s veto and privilege

8.1 As long as the Judicial Officer agrees that the reasoning is fair and just, Mandalore has the right to terminate the membership of any member of the MMCC. Mandalore will explain his decision to terminate a membership to the member and to the MMCC Official Membership.

9. Dar’manda and permanent ban

9.1. Forum bans and club bans are distinctly separate punishments and should not be confused.

9.2. The Technical Officer controls Forum bans and is entirely able to un-ban members who have been banned solely on forum misbehavior.

9.3. Termination of membership has two (2) distinct sections: Lifetime Club Ban and Dar’manda.

9.4. Dar’manda is reserved for Official members who have breached the club rules beyond reasonable atonement. If a member reaches this level of punishment they have exhausted all means of resolution with the club. Dar’manda is a permanent and irreversible motion which every member should take with the utmost of seriousness.

9.5. Lifetime Club ban is given to members who are of a tier other than Official member, who have breached the club rules beyond reasonable atonement. They do not get a hearing or tribunal, they are simply dismissed from the club. Once a member receives a lifetime ban, it cannot be reversed.

9.6. Retiring or leaving the Club does not recuse you from or avoid receiving a Dar’manda, you will be classed as a tiered member and face a Lifetime Club Ban. This action will effectively rob you of a trial.

9.7. Lifetime Club Ban should not be confused with a “Lifetime Ban” given to members of any tier to prevent them from being considered or involved in a position or membership within the club, due to a ruling by hearing or tribunal in which they have been found guilty of distinctly breaking club rules.

9.8. Members are reminded that they are given every chance to atone for their actions, Dar’manda and Lifetime Club Ban decision are not entered into lightly.

10. Right to free speech and right of law.

This section is placed here to remind members of their rights as placed in the MMCC Codex, Bylaws and any Membership manuals.

10.1 The Mandalorian Mercs Costume Club is a private membership club, members of the club agree when they join to follow the club’s rules, beliefs and motivations when posting on the MMCC forums and representing the MMCC (and Lucasfilm Ltd.) outside of the confines of the forum, such as trooping.

10.2. Every member has the right to say what they feel, in the forum environment people are expected to be honest with authority to allow them to fully understand every side of a story. No member of this club has been placed on charges for putting their point of view across.

10.3. While every member has the right of free speech, they do not have freedom of consequence. Discussion, posts and any other conversations which breach our code of conduct will be dealt with by the club on a case by case basis. This includes (but does not limit it to) hate speech, religious, race, sexual or gender intolerance or political canvasing.

10.4. Disciplinary, Council Hearing and Peer Tribunals are not measured by any court of law in any country. Members of all tiers accept the club’s ruling as final.

Section 2: Membership

Internet/Supporting Members:

Internet/Supporting Members (Tier 0, Tier 1) are defined as a member in good standing whose presence is limited to the MMCC website/forum. Internet/Forum Members may attend physical events as part of the attending public, but have no physical representation rights outside that of the MMCC’s internet presence. Retired Members who continue to remain active on the MMCC website/forum/unofficial events may also be considered as Internet/Forum Members.

An Internet/Supporting Member is eligible to:

  1. Register and participate on the MMCC website/forum.
  2. Attend official/unofficial events as a represenative of MMCC in a non-costume (supporting/handler) capacity under the supervision of an Official Member (Tier 3) with the express consent of local, regional, or organizational command.
  3. Buy “Internet Member Only” or “Supporting Member Only” merchandise.

An Internet/Supporting Member is not eligible to:

  1. Vote in unit or MMCC polls or elections.
  2. Run for office or accept an officer or administrative position.
  3. Create MMCC or Unit merchandise.
  4. Buy “Auxiliary Member Only” or “Official Member Only” merchandise.
  5. Access unit “Official Members-only” forums.
  6. Attend official/unofficial events in/out of costume as a representative of the MMCC unsupervisedwithout the express consent of local, regional, or organizational command.

Internet/Supporting Members do not receive the right to official investigation, special tribunal, or alternate dispute resolution. Internet/Supporting Members found in violation of the MMCC Codex, Procedural Contract, and/or forum Code of Conduct/Registration agreement will be punished by local, regional, or organizational command based on the severity of the violation.

Tier 0-2 (Internet, Supporting, Auxiliary) members who participate in events with a Clan/Squad/Official Member that represents MMCC in an official capacity, or who participate in conversations within a Clan/Squad forum may be subject to disciplinary actions by the Clan/Squad/MMCC for infractions of the MMCC Codex/Bylaws or MMCC forum Code of Conduct. Clans/Squads may allow Tier 0 – 2 members non-costume participation at official events if they so choose. Should a Clan/Squad choose to allow Tier 0 – 2 member non-costume participation at official events, Clan/Squad Command Staff take responsibility for the actions of those Tier 0 – 2 members while representing MMCC.

Official Members

An Official Member is defined as a member in good standing who meets the following requirements:

  1. Meets all MMCC Official Membership Requirements (i.e. ownership of an approved costume, is over 18 years of age, etc).
  2. Has submitted and had approved an Official Membership application.
  3. Maintains active contact with their Clan Alor’ad, Clan Ruus’alor, or Squad Leader. Active contact and participation will be confirmed during the annual MMCC “strength report” during January of each year.
  4. Participates in at least one Clan/Squad or MMCC activity per year while wearing an approved MMCC costume owned by said member as recorded in the MMCC yearly “strength report”. One “strength year” is defined as the period from January to January. Examples of an activity include, but are not limited to conventions, charity events, or any activity designated as an event by a coordinating administrative unit of the MMCC.

Upon becoming an Official Member, applicants agree to:

  1. Having their personal data stored with Council records, e.g. the CAO database.
  2. Disciplinary data being held against that personal data.
  3. Their personal name being used in the course of business in the Mandalorian Mercs Costume Club.
  4. The MMCC being able to share personal data to any justified party within the course of the MMCC’s business, including convention organizers, LFL, social media and law enforcement.

Members who serve in military branches or in professions that may keep them from attending events for a time greater than twelve (12) months are exempt from activity level requirements if their service or profession renders them unable to meet these requirements.

These Minimum Activity Level Requirements should be administered as justly and with as much common sense as possible.

A member may retain active status, even if they do not meet all of the requirements listed above at the discretion of their unit Commanding Officer, MMCC Personnel Officer, or Mand’alor.

An Official Member is eligible to:

  1. Vote in polls of the Official Membership.
  2. Vote in local and regional elections.
  3. Run for and/or hold elected or appointed offices in the MMCC.
  4. Coordinate/host official MMCC events as designated or allowed by their unit leader.
  5. Create “Official Member-only” merchandise. (creation must be approved by the MMCC Quartermaster)
  6. Buy “Forum/Auxiliary/ Official Member only” merchandise.
  7. Have their picture displayed on MMCC produced promotional materials/websites/social media
  8. Participate in official MMCC events (i.e. charity benefits, celebrity appearances, guest escorts, etc).
  9. Have access to the Official Member sections of the MMCC message boards and applicable unit messages boards.

Auxiliary Member

An Auxiliary Member (Tier 2) is defined as a member in good standing who meets all of the requirements of an Active Member, except for the annual costumed participation in an MMCC event, as defined above.

An Auxiliary Member must still participate in a supporting role for the Clan/Squad or MMCC at least once per strength year as defined above.

Examples of supporting activities include, but are not limited to the following: armor parties, out-of-costume event help, and/or any other non-administrative support functions to be approved by their Clan Alor’ad/Squad Leader as qualifying activities or contributions.

An Auxiliary Member is eligible to:

  1. Have limited access on mandalorianmercs.com & MMCC forums.
  2. Have access to Clan/Squad planning forums and public or semi-private discussion areas as-needed.
  3. Attend Clan/Squad or MMCC events in a non-costume, support capacity.
  4. Buy MMCC “Forum Member Only”, “Supporting Member Only”, or “Auxiliary Member Only” merchandise.

An Auxiliary Member is NOT eligible to:

  1. Vote in unit or MMCC polls or elections.
  2. Run for office or accept an officer or administrative position.
  3. Create MMCC or Unit “Official Member Only” merchandise.
  4. Participate in limited access events or requests outside of a support capacity.
  5. Retain full access on the MMCC Forums.
  6. Attend official events in-costume as a represenative of the MMCC.
  7. Access unit/organizational “Official Member Only” areas of the MMCC and/or Unit forums.

Tier 0-2 (Internet, Supporting, Auxiliary) members who participate in events with a Clan/Squad/Official Member that represents MMCC in an official capacity, or who participate in conversations within a Clan/Squad forum may be subject to disciplinary actions by the Clan/Squad/MMCC for infractions of the MMCC Codex/Bylaws or MMCC forum Code of Conduct. Clans/Squads may allow Tier 0 – 2 members non-costume participation at official events if they so choose. Should a Clan/Squad choose to allow Tier 0 – 2 member non-costume participation at official events, Clan/Squad Command Staff take responsibility for the actions of those Tier 0 – 2 members while representing MMCC.

Verd’ika Member

A Verd’ika Member is defined as the legal child of an Official Member, and who is also a member of the MMCC “Verd’ika Corps” sub-club.

A Verd’ika Member may participate in any Clan/Squad or MMCC event where their parent or legal guardian who is also an Official Member is also actively participating, at the discretion of the Clan/Squad Officer-in-Charge.

Verd’ika Members must at all times be under the charge of their parent Official Member during all Clan/Squad or MMCC events.

A Verd’ika Member is eligible to:

  1. Have limited access on the mandalorianmercs.com and the MMCC forum.
  2. Count towards the minimum membership requirement of a Clan/Squad.
  3. Buy “Forum/Auxiliary/Official Member only” merchandise.
  4. Participate in official MMCC events (with Official Member parent supervision).
  5. Have their picture displayed on MMCC produced promotional materials/websites/social media (helmet-on pictures ONLY).

A Verd’ika Member is not eligible to:

  1. Vote in unit or MMCC polls or elections.
  2. Run for office or accept an officer or administrative position.
  3. Create MMCC or Unit merchandise.
  4. Retain full access on the MMCC Forums.
  5. Access unit Official Members-only forums. This is reserved for official members who meet the requirements of official membership at the discretion of the unit leader.

Retired Members

A Retired Member is defined as a member in good standing who (one or more of the following):

  1. Does not have an active costume or does not own a MMCC approved costume.
  2. Does not maintain active contact with his/her Clan/Squad Officers, nor participate in the annual Strength Report held each year during the month of January.
  3. Has been listed as Auxiliary Duty for more than one year, and has not actively contributed to the MMCC via non-costumed activity during that time.
  4. Leaves the MMCC voluntarily.

A Retired Member is eligible to:

  1. Retain a displayable “Retired Member” Indicator on the MMCC forum.
  2. Return to active status via a written request, re-approval of their costume, and completion of or immediately pending, completion of a troop.
  3. Have their membership information and character name saved/maintained in the MMCC personnel database with the member from cradle-to-grave, unless otherwise reassigned by a judgment of the Command Council through a 2/3 majority vote of the Command Council members, or special order from the Mand’alor.

A Retired Member is NOT eligible to:

  1. Vote in unit or MMCC polls or elections.
  2. Run for office or accept an officer or administrative position.
  3. Create MMCC or Unit merchandise, or purchase “Official Member only” merchandise.
  4. Coordinate official MMCC events.
  5. Participate in limited access events or requests.
  6. Access the “Official Member Only” areas forum.
  7. Access unit members-only forums. This is reserved for active members who meet the requirements of active membership at the discretion of the unit leader.
  8. Have their pictures used in any MMCC produced promotional material, websites, or social media.

Suspended Members

A Suspended Member is defined as a member in poor standing as imposed by a governing unit leader or MMCC officer during, or as the result of, a disciplinary action, administrative action or investigation. This status is meant to be temporary, pending either a return to official status or a change to Discharged status.

All event, forum, merchandise, voting, polling, administrative, election, and membership privileges are suspended, pending the outcome or any proceedings that were the catalyst for said status change, or at the end of the duration of the suspension that is established by said hearing.

Probationary member

A Probationary member is defined as an Official Member who has been through disciplinary procedure and is allowed limited rights in the MMCC. Probationary Membership is designed to focus the member on being constructive within the MMCC while removing them from any leadership or administration duties during the time-span of their probation.

Failure to adhere to the terms of the probation could result in further disciplinary action, including but not limited to, probation extension or instant Dar’manda (removal) from the MMCC.

A Probationary member is eligible to:

  1. Troop at any eligible open event, under the strict supervision of the Clan Officers.
  2. Interact on the forum as a member.

A Probationary Member is NOT eligible to:

  1. Run for office or accept an officer or administrative position.
  2. Create MMCC or Unit merchandise.
  3. Coordinate MMCC events.
  4. Have their pictures, videos or likeness used in any MMCC produced promotional material, websites, or social media.
  5. Be a member of the Brigades program. If currently a member, this membership will be lost. If the probation period is less than 3 months, will be re-instated without question. If the probation period is longer than 3 months, the member must re-apply to the Brigades where reinstatement will be at the discretion of the Brigade Team.

A Probationary Member MAY be subject to:

  1. Restricted access to certain areas of the MMCC forum on a case-by-case basis.
  2. “Bench Probation” attached to a probation of 6+ months. “Bench Probation” is a continuing restriction on certain singular MMCC Official Member activities post-probationary membership status. Bench Probation may be set for a fixed or variable length of time, and is managed by the Judicial Office. Examples of Bench Probation restrictions (but not limited to): Make/sell MMCC merchandise, hold elected/appointed offices, participate on admin teams/committees. Bench Probation length may only be shortened/lengthened by majority Council + Mandalore vote.

Dar’manda (Discharged) Members

A Dar’manda Member is defined as a member in poor standing who has been removed from the MMCC for the following reasons:

  1. Disciplinary proceedings
  2. Criminal offences
  3. Deliberately leaving the MMCC to avoid loss of good standing
  4. Deliberately leaving the MMCC to avoid administrative or disciplinary actions.

A Dar’manda Member is NOT eligible to:

  1. Vote in any MMCC poll or election.
  2. Run for and/or hold elected or appointed offices in the.
  3. Purchase or create official MMCC or Unit merchandise.
  4. Have their picture used on MMCC produced promotional material, websites, or social media.
  5. Coordinate/host official MMCC events.
  6. Participate in official MMCC events and functions.
  7. Have access to the MMCC or MMCC Unit forums.
  8. Members who are discharged shall have a record of the discharge noted in member’s personnel file.

Honored Departed

“Honored Departed” is defined as a member in good standing who has passed away.

Honored Departed will have:

  1. Their character name preserved.
  2. A part of their personal armor costume retained and displayed as part of the MMCC’s historical archives.
  3. A photograph displayed perpetually on the mandalorianmercs.com “Honored Departed” page.

Honorary Members

Honorary Members are special members who have contributed their time, skills and talents to the Star Wars saga in some special way and have been recognized by the MMCC for their efforts and contributions while working on the Star Wars universe.

Honorary members must be nominated by an official MMCC member to the MMCC PR Officer through a Clan or Squad.

An Honorary Member is eligible to:

  1. Have their picture displayed on mandalorianmercs.com in the “Honorary Member” section.
  2. Participate in official MMCC events (i.e. charity benefits, celebrity appearances, guest escorts, etc).
  3. Have access to the MMCC message boards and applicable unit messages boards.
  4. Purchase official MMCC / member-only merchandise.

An Honorary Member is NOT eligible to:

  1. Vote in unit or MMCC polls or elections.
  2. Run for office or accept an officer or administrative position.
  3. Run for and/or hold elected or appointed offices in the MMCC.

Ally of the MMCC

Allies of the MMCC are individuals or organizations who may not have specifically worked for Lucasfilm, but who have shown tremendous support of the MMCC and Star Wars fandom. Allies of the MMCC must be nominated by an active MMCC Official Member to the Command Council.

An Ally of the MMCC Member is eligible to:

  1. Have their picture and/or profile displayed on MMCC website in the honorary membership section.
  2. Participate in official MMCC events (i.e. charity benefits, celebrity appearances, guest escorts, etc).
  3. Have access to the MMCC message boards and applicable unit messages boards.
  4. Purchase official MMCC member-only merchandise at all membership tier levels.

An Ally of the MMCC is NOT eligible to:

  1. Vote in unit or MMCC polls or elections.
  2. Run for office or accept an officer or administrative position.
  3. Run for and/or hold elected or appointed offices in the MMCC.

Section 3: MMCC Command Council and Officers

Command Council

The Command Council is the chief executive body of the MMCC, and shall consist of official members in good standing serving posts as MMCC Command Officers. They shall exercise all powers of management of the club both specifically and not specifically accepted by these By-Laws.

The Command Council consists of the following officers: Mandalore (Chief Executive), Alor (President), Archivist (Secretary/Tresurer), Quartermaster (QM), Technology Officer (TECHO), Personnel Officer (PERSO), Clan Administration Officer (CAO), Public Relations Officer (PRO), Brigadier, and Conclave Minister (CM). The MMCC Command Council shall constitute the administrative officers of the organization. More detailed descriptions of individual Council Officer duties can be found in the MMCC Codex and applicable member handbook(s).

Term of Office, Vacancies, Election

  1. Command Council seats are permanent seats until the member retires their seat or is removed from the Command Council by a Council vote. Mandalore or Command Council may select an interim replacement for the vacant seat from until such time the Command Council elects a permanent officer.
  2. All Command Council vacancies except Alor, Technology Officer, and Conclave Minister seats require an announcement on the MMCC forum, from the Archivist to all Official Members in good standing to submit applications with the relevant requested information for the vacant seat. The application submission period will last no more than 30 days. Upon completion of the submission period the Archivist will create a post in the Council Chambers forum, and place all applications into the post for review/discussion by Command Council members. The review/discussion period will last no more than 2 weeks (14 days) from closing of the submission period.
  3. Elections are conducted in the Council Chambers by all currently seated Council Officers, including any interim Council Officers so that a 2/3 majority of the 9 officer seats is met.
  4. Upon election to the Command Council, members in unit command staff must relinquish that position to assume the Council Officer role. If relinquished position is Clan Alor’ad/Squad Leader positions, then the Clan Administration Officer must initiate elections for new Clan/Squad leadership.
  5. The Alor office is appointed solely by the Mandalore, and require a majority confirmation vote by the Command Council. The Tech Officer seat is assumed by the Tech Officer XO (Executive Officer) should the sitting Tech Officer relinquish his/her seat, and requires a majority confirmation vote by the Command Council. Conclave Minister is annually elected by Clan Alor’ad/Squad Leaders after nominations are made by Regional Commanders.
Command Council Powers

The corporate powers of this association, expressed and implied, shall be vested in the Command Council, which shall constitute the executive body of the MMCC.

The Command Council shall:

  • Have jurisdiction, control and supervision over all officers and committees of said board and this association.
  • Have general management and control of the business, property and funds of this association.
  • Have prepared and approved a budget showing anticipated receipts and expenditures for the ensuing fiscal year. No expenditure may be approved or made which shall require use of any reserves, or reflect an unbalanced budget in any fiscal year, or reflect an expenditure against the income or reserves of any subsequent fiscal year except upon the affirmative roll call vote of two-thirds (2/3) of the entire number of members of the Command Council.
Command Council Meetings

Regular and special meetings of the Command Council shall be called and conducted as pursuant to the MMCC Codex.

Voting Privileges

Each member of the Command Council shall have one (1) vote on each question requiring action of the Command Council.

Compensation

All officers shall serve without compensation; however they may be reimbursed for expenses reasonably related to and incurred in the discharge of the duties of their offices.

Removal

Any Council Officer of the MMCC may be removed for office for cause by the affirmative vote of two-thirds (2/3) of the entire number of members on the Command Council Body.

Regional Conclave

The Regional Conclave consists of official members in good standing, elected to the office of Regional Commander annually by MMCC unit commanders. These officers represent MMCC unitsand members within their regional boarders on a global scale, and act as an advisory board to the Command Council.

  1. Regional Commanders are responsible for timely communication between Command Council, and MMCC Clans/Squads within their respective regions.
  2. Regional Commanders are responsible for administering voting to the Clan/Squad Command staff for MMCC policy/bylaw changes.
  3. The Regional Conclave will serve as an advisory board of officers to the Command Council.
  4. Regional Commanders will have access to the Regional Conclave areas on the MMCC forum.
  5. Regional Commanders may appoint a staff of two (2) Official Members in good standing to aid in the administration of RC duties. These appointed staffers will be known by the official title “Major”, and may have access to certain sensitive information as per direction from their Regional Commander.

Clan Command Officers

Clan Commanding Officers (Alor’ad) are reviewed and elected annually from within the local Clan’s official membership. Alor’ad must be a member in good standing of the MMCC. These officers command the local units of the MMCC, and represent their Clan membership within the Clan Roundtable as well as elect Regional Commanders. A more detailed description of Alor’ad duties can be found in chapter 2.1 of the Mandalorian Mercs Officer Handbook.

Squad Leaders

Squad Leaders serve as the Commanding Officer for Squad-level MMCC units. Squad Leaders are reviewed and elected annually from within the local Squad’s official membership. These officers command local units of the MMCC, and represent their squad membership within the Clan Roundtable as well as elect Regional Commanders. A more detailed description of Squad Leader duties can be found in chapter 2.4 of the Mandalorian Mercs Officer Handbook.

Section 4: Leadership Review & Elections

General Elections

The Regional Commander, Clan Alor’ad, and Squad Leader are all elected positions within the MMCC. All other positions are elected by the Command Council, or are appointed by their respective commander. Only those in good standing are eligible to nominate, run for, and maintain elected or appointed positions. Elections for leadership positions are held once a year. Clans and Squads who have been organized within 6 months of elections are exempt from elections until the following election period.

Clan Alor’ad/Squad Leader Review will begin at 12:01am GMT on the 2nd Saturday of January.

Leadership Review will be conducted for Clans/Squads in each individual region, and will run for 7 days. During this time should any member of a Clan/Squad vote in favor of elections, Leadership nominations will begin immediately for that Clan/Squad.

Leadership Nominations will last approximately 7 days, after which time Leadership Elections will commence. Official members in good standing must declare their desire to run for Clan/Squad leadership to the officer presiding over the Leadership Review during the 7 day nominating period. Nominations received after that time will be invalid.

Leadership Elections will open at the close of the nomination period. Clan/Squad members will have 7 days to cast their vote. Upon completion of the election period, winners will be announced to the clan by the Clan Administration Officer. All Clan Alor’ad/Squad Leader duties and powers will be turned over to the winner as necessary.

Outgoing and incoming Clan Alor’ad/Squad Leaders are allowed 1 week of “Turn Over” post-elections. All information, assets, special instructions, and command items are to be turned over to the incoming Clan Alor’ad/Squad leader. Outgoing Clan Alor’ad/Squad Leaders failing to do so must be reported to the Clan Administration Officer for investigation and possible filing of charges.

Notice of upcoming leadership review will be posted on the MMCC forum at least two(2) weeks prior to the beginning of the review period. Notification of any elections to individual members is ultimately the job of Clan Alor’ad or Squad Leaders for members in their clan/squad.

If no one challenges the incumbent leader of aClan or Squad, an election may be waived.

Within three (3) months of the completion of all Clan Alor’ad/Squad leader elections world-wide, Regional Commander review will commence.

Regional Commander Review will be conducted for each individual region. Regional Commanders must be re-nominated, unchallenged incumbent Regional Commanders do not have their terms automatically rolled over.

Regional Commander Nominations will be conducted for each individual region and last approximately 14 days, after which time Regional Commander Elections will commence. Any official member in good standing residing within the voting region may be nominated. Nominations must be made by Clan Alor’ad/Squad Leader to the Clan Administration Officer during the 14 day nominating period. Nominations received after that time will be invalid.

Regional Commander Elections will open at the close of the nomination period. Clan Alor’ad/Squad Leaders will have 14 days to cast their vote. Upon completion of the election period, winners will be announced to the region by the Clan Administration Officer. All Regional Commander duties and powers will be turned over to the winner as necessary.

Outgoing and incoming Regional Commanders are allowed 1 week of “Turn Over” post-elections. All information, assets, special instructions, and command items are to be turned over to the incoming Regional Commander. Incoming Regional Commanders may elect to replace Regional Staff as necessary. Outgoing Regional Commanders failing to complete the Turn Over process may reported to the Clan Administration Officer for investigation and possible filing of charges.

If a member of a unit suspects impropriety in a review or subsequent election within their unit, a written appeal must be submitted to the Clan Administration Office, who may intervene or audit an election.

All MMCC administrative officers are appointed by their respective Command Council Officer, each of whom must be confirmed verbally by the Mand’alor prior to taking office. No such confirmations are required at the Regional, Clan, or Squad level.

Emergency Elections

In the event a Regional Commander, Clan Alor’ad, or Leader of any unit is unable to continue in office, that unit must notify the MMCC Clan Administration Officer in writing and conduct an immediate election for a replacement. The election will follow the schedule of 7 days for nominations 7 and 7 days for voting. These time frames may be altered by the Clan Administration Officer as necessary. During this time period, the unit’s Executive Officer (Clan: Ver’alor, Region: Major as appointed by CAO) assumes the role of the acting Alor’ad or Regional Commander until the elections are completed.

If there is no Executive Officer or both the Commanding Officer and Executive Officer resign or are deemed unable to serve, the MMCC Clan Administration officer will assume the nominal role of Commanding Officer or Leader for that unit and will administer the election until it is completed. A determination of inability to serve may be deduced from either voluntary self-removal or a period of 30 days of unresponsiveness to communications from the MMCC or its members.

Recall Elections

Any unit of the MMCC may address problems in leadership by calling for a recall election of their elected leader. A recall election against a Squad Leader requires only one official member of that unit. A recall election against a Clan Alor’ad requires three official members of that unit. A recall election against Regional Commander requires 3 official Clan Alor’ad/Squad Leaders Officers.

If a request for a recall election is made, the Clan Administration Officer will assess the merit of the request. If the CAO determines the complaint has merit, the Clan Ver’alor (Executive Officer) will temporarily assume leadership of the Clan. If the Clan Ver’alor is unable to assume the duties of interim unit Commanding Officer, or the complaint is within a Squad, then the CAO, or their designated representative, will temporarily assume command of the unit in question. For regional level complaints, a Major from the region’s staff will be appointed by the CAO to temporarily assume Regional Leadership.

The Clan Administration Officer will open a forum for 7 days to discuss the charges. After this, a poll will be opened for 7 days and a vote taken of the members of that unit, with no minimum number of voters required. A recall vote must pass by at least two-thirds of the vote, in which case the Commander or Leader is removed from office immediately. Otherwise, the Commander or Leader retains the office. If a recall election does result in a removal from office, the CAO will administer an emergency election as described above.

No officer may be subject to a recall election more than twice in a single term.

Other appointed officers serve at the discretion of the elected official who appointed them, and are subject to being relieved of duty once the officer who appointed them is no longer in office. The incoming officer will have the option of retaining or replacing them.

With any election, in the event of a tie, the poll will be reopened for three additional days in hopes that uncast votes will break the tie.

In the event of no nominees or an unbreakable tie, the Command Council will deliberate for 7 days and vote for 7 days to appoint a new interim leader for the unit in question until regular elections are held.

Section 5: Merchandise & Branding

This set of standards includes any item, print, or paraphernalia that bears the Mandalorian Mercs name, logo, or URL.

Any items bearing the words “Mandalorian Mercs”, “Mandalorian Mercs Costume Club”, “Mando Mercs Costume Club”, or “MMCC”, the Mandalorian Mercs Logo, or the club URLs are considered representative of the Mandalorian Mercs club. Such proposed items are to be submitted to the Quartermaster (QM), who shall be responsible for the review and approval of any proposed merchandise of the MMCC or any unit, or subdivision therein. The QM may impose additional regulations governing the production and/or distribution of such merchandise and make them available to the MMCC. In the case of questionable material, the Mand’alor has final word on approval.

Mandalorian Mercs items must be free of vulgarity.

Mandalorian Mercs items must be as free of copyrighted material as possible (including use of unmodified LFL photos or artwork).

Mandalorian Mercs items may be sold only to members of the MMCC at cost incurred except in sanctioned cases of fundraising approved by the Quartermaster and/or Lucasfilm Ltd. Sales to other LFL affiliated clubs may occur for special items considered as “Multi-club” (e.g. combined club parade entry, charity event, or group appearance), however items must be cleared by the MMCC Quartermaster and affiliated club Merchandise officers before production/sales.

Clans/Squads May create up to two (2) fund-raising items per calendar year (January-January). Any fund-raising item must be cleared through the Quartermaster prior to item design. 50% of all profits MUST go directly to a charity of the Clan/Squad’s choosing (LWI included). Clan/Squad MUST declare to the membership that 50% of the proceeds are for Clan fund-raising, and 50% of the proceeds are for charity (charity must be listed). The declaration MUST be made in any forum, hand-out, website, social media posting/advertisement. A receipt of funds to/from the charity MUST be forwarded to the Quartermaster for confirmation within 30 days of item final sales.

Mandalorian Mercs branded merchandise must not be advertised anywhere open to the general public.

Mandalorian Mercs items must not be tied to any outside commercial entity or venture without the express permission of Lucasfilm Ltd.

Mandalorian Mercs items must not misrepresent or misidentify its user/wearer in any role other than as a member or supporter of the Mandalorian Mercs Costume Club. No shirt will bear the label “Security” or “Staff” unless created with the full permission of an event organizer and labeled specifically for that event only.

Mandalorian Mercs items specifying a sub-unit of the club are allowed and encouraged. Such examples would be items promoting MMCC Regions, Clans, Squads, and Brigades. All such items are still subject to the same rules that apply to MMCC merchandise.

Section 5: Unit Definitions

Region

The largest subdivisions of the MMCC are the Regions, which generally cover large areas distinguished by geography, time-zone, or other characteristics or borders. A Region has no specific population requirements, but is specifically created by the Command Council as-necessary. Regions are headed by a Regional Commander (RC), who is elected by the Clan Alor’ad/Squad Leaders within the regional borders.

Clan

A “Clan” is the largest local unit or chapter of the MMCC within the club’s regions, consisting of a minimum five (5) official members and headed by an elected “Alor’ad” (Commanding Officer). Clans are responsible for holding member meeting, providing official members with events, administering organizational votes throughout their official membership, and carrying out the policy prescribed in the MMCC Bylaws and Codex (charter) as well as those passed down by the Command Council and Mand’alor.

The Clan may form when a Squad reaches sufficient membership or when a region within an existing Clan finds pressing needs to break off and form a new Clan.

Member affiliation with a Clan is normally based upon geographical boundaries and the member’s primary residence. A member can request to be placed in another Clan if they feel closer to that Clan and it is more feasible to regularly attend events with that Clan. If approved by the Alor’ad of the member’s original Clan as well as the adopting Clan’s Alor’ad, the member may switch affiliations.

Applicants for new Clan status must complete the Clan Application Form in which they list their new Clan name, roster of members from the MMCC membership catalog, territorial boundaries, Clan logo, majority-attended event, Clan bylaws, and a brief statement of purpose outlining the reasons for their Clan to be formed. The form will also list the administrative staff of the Clan, including an Alor’ad (CO), Ver’alor (XO), and Ruus’alor (Sgt. at Arms), will work with the MMCC Personnel, Clan Admin, and Communications officer in helping to make sure their Clan members are properly listed and updated in the MMCC’s records and website.

The Clan application form must be submitted to the Clan Administration Officer (CAO). The CAO will verify the membership status of the applicants. The CAO will then present the application to the Mand’alor for final approval. Approval is granted unless overridden by a 2/3 majority Command Council vote.

If approved by the Mand’alor, the new Clan undergoes a six month probationary period, during which it must demonstrate that it can operate as an independent body. After the six month period, the Command Council will vote to approve the Clan officially. It is required that when a new Clan forms from within an existing Clan that approval first be sought from the existing Alor’ad. Clan Alor’ad are free to adopt reasonable local policies and procedures in accordance with the MMCC Codex and Operational Protocols as needed, so long as they are supported by the local membership and do not conflict with the MMCC’s policies and procedures. Clan Alor’ad is also free to appoint additional administrative staff as needed.

Clans that fall under the minimum number of members required to apply for Clan status will have a grace period of one year to return the membership level to or above the minimum. Clans that fail to retain the minimum required membership level may be subject to losing Clan status and being designated a Squad.

Squads

A “Squad” is the local representative body of the MMCC within the club’s regions when a 5 member minimum for clan creation cannot be met within a reasonable amount of time, but sufficient members exist within a local area to conduct meetings and events. Squads consist of a minimum 3 official members, led by an elected Squad Leader (Commanding Officer), and are responsible for conducting member meetings, providing members with events, administering organization votes throughout their membership, and carrying out the policy proscribed in the MMCC Constitution and Codex (charter), as well as those passed down by the Command Council and Mand’alor.”

The Squad may form when a Squad reaches sufficient membership or when a region within an existing Clan finds pressing needs to break off and form a new Squad. However, the formation of a Squad from existing Clan membership may not cause the parent Clan to drop below minimum Clan member strength.

Squads may or may not eventually grow into potential new Clans, but such an evolution is neither presumed nor required. Squad affiliation is normally based upon geographical boundaries and each member’s primary residence. Squads who reach the required minimum membership strength my apply to become a Clan by following the Clan application guidelines found in section 5:2 of the MMCC Constitution.

A Squad requires at least Three (3) official members and is headed by a Squad Leader (SL) who is reviewed/elected annually by the members of the Squad during the leadership review/election period. The creation of a squad requires the completion of a Squad Application Form, which lists the new Squad’s name, roster of members from the MMCC membership catalog, territorial boundaries, squad logo, majority-attended event, Squad bylaws, and a brief statement of purpose outlining the reasons for the squad to be formed. The Squad application form must be submitted to the Clan Administration Officer (CAO). The CAO will verify the membership status of the applicants. The CAO will then present the application to the Mand’alor for final approval. Approval is granted unless overridden by a 2/3 majority Command Council vote.

If approved by the Mand’alor, the new Squad undergoes a six month probationary period, during which it must demonstrate that it can operate as an independent body. After the six month period, the Command Council will vote to approve the Squad officially. It is required that when a new Squad forms within an existing Clan that approval first be sought from the existing Alor’ad. Squad Leaders are free to adopt reasonable local policies and procedures in accordance with the MMCC Codex and Operational Protocols as needed, so long as they are supported by the local membership and do not conflict with the MMCC’s policies and procedures. Squad Leaders are also free to appoint additional administrative staff as needed.

Any squad that falls under the minimum number of Three (3) members will have a grace period of 12 months to return their membership level to or above the minimum requirement. A squad that cannot regain the required number of members within this 12 month period will be dissolved. Squad members will have the choice of affiliating themselves with the closest Clan, or joining the Freelancer’s Guild until such time that a new Squad application can be filed.

Brigades

Given the diversity of costumes encompassed in the MMCC’s collective costume repertoire, special themed units called Brigades may be created to improve the quality and awareness of a specific costume category based off of character professions and Brigade Requirement Lists (BRL). These units serve as a resource for costumers both in and out of the MMCC.

A Brigade requires five (5) members (Brigade membership is defined in the following paragraph), and is headed by a Brigade Marshal (BM), who is elected by the active members of the Brigade in accordance with the MMCC’s election procedures and timelines. A member wishing to form a new Brigade must submit an application to the MMCC Brigadier, who will approve the Brigade Requirement List, and make sure the costume qualifies and does not encroach upon any existing Brigade costume coverage.

The Brigadier will then submit the approved application to the MMCC Command Council for a vote. The detachment is bound by the same probationary restrictions as other new units. A review of their probationary period will be held on the Command Council and a final poll taken to make the unit permanent.

Formal membership, voting rights, and eligibility for office in a detachment requires that a MMCC member be active and own a qualifying costume as represented by the Brigade. The approval of said costume is, however, still the purview of the MMCC Personnel Officer. Ownership of a qualifying costume is verified annually as part of the annual Strength Reporting. Membership in a Brigade is optional, and you can be a member of more than one Brigade. Membership is initiated by the MMCC member when the above criteria are met and they apply to the Brigadier for membership. Active status is maintained by notifying the Brigadier once a year. Failing this, the member becomes an inactive member of the Brigade. All that is required to be reactivated is to once again notify the Brigade Marshal.