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 Event Request: Vancouver Whitecaps Star Wars Day - 27 Aug 2017

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Zophar Ptay


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I've mentioned this one a couple of times but never officially posted it here because there were a few wrinkles to iron out first.  The initial request was for a total of 10 costumes across all clubs and the 501st had that filled plus a waiting list before I even got the email so I have been talking with the team coordinator to get some more spots opened up.    They have now agreed to allow us 5 members in addition tot he 10 initially requested so it would be great if we can fill that and not make me look like a fool  :P  It's a Sunday so I'll be working.  Reply here if you can make it and I'll stay the POC with the team since I've already been talking to them.

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The Vancouver Whitecaps FC are offering an open invite to costumed fan groups to attend their event on August 27, 2017. This is approved by Lucasfilm which means only official kits as approved, no modifications from the approved kit.

Directly below is what we send to the Teams regarding Open Invites for Fan Group participation at sports games:

All SW themed events with Major and Minor league teams are now considered OPEN INVITES. This means we do not have to cast and teams do not have to pay performers. Teams must welcome all fan groups on a first come basis and cannot ask for specific characters or specific amounts. They can set a maximum limit based on accommodations. Open Invites are just that: an invitation to fan groups to show up at an event in costume. Teams cannot direct fan group members to do any activities or be anywhere specific at any specific time - they may provide the groups with a list of activities to self-organize and participate in, but it is at fan group members’ own discretion. We strongly prefer that characters not throw out first pitches, participate in puck drops, sing the National Anthem or things of that nature – if they want, fan group members may escort a child or fan to the mound, etc., but must not be directed to do so. Characters should not hold, wear, sit in or stand on any branded item or logo, especially with a team emblem. The fan groups are welcome to be photographed with others wearing the team logo/brands or in front of signage featuring the team logo/brand, however. We strongly suggest that teams provide a handler/security for costumed fans during activities to ensure the safety and security of said costumed fans, to protect them from overzealous game attendees. Costumed fan groups must be referred to as members from their respective fan groups, and not as official SW/Disney/Lucasfilm characters.


Fan Groups invited to attend:

501st: Outer Rim Garrison
Rebel Legion: Canadian Base
Mandos

Details:

Vancouver Whitecaps Star Wars Night 2017

Location: McLeod Athletic Park – 58 Ave & 214 St. Langley, BC
Parking location and details: (Parking should be free) Gravel lot directly in front of the stadium will have spots reserved for those in costume.
Event date: August 27, 2017
Event start time & approx. end time: 2pm-5pm
Call time: (Should be 1 hour prior to game start or doors open) 1pm
Changing room details: Secure room in the stadium building shared with team mascot.
Maximum number invited: 5 Mandos
RSVP by date: August 1, 2017

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